The Cathedral Village Community Association Annual Meeting is coming up on March 19 from 7:30pm to 9pm at the Cathedral Neighbourhood Centre (2900 13th Ave, across the street from the 13th Ave Safeway).
Two big things will discussed at this meeting:
• We are looking for board members!
• We will be updating the Community Association bylaws.
THE CVCA NEEDS NEW BOARD MEMBERS!
The CVCA is seeking FOUR new board members at their March 19 AGM!
The Cathedral Village Community Association (CVCA) Annual General Meeting will be held March 17 at 7:30pm in the Cathedral Neighbourhood Centre (2900 13th Ave).
We have four vacant positions on the board that we are recruiting for. Board members must be 18 years or older, either a Cathedral resident or a Cathedral business and a member in good standing of the CVCA. Everyone who meets those requirements is welcome to run for a position.
We are especially on the lookout for folks with bookkeeping/financial or event planning experience or folks who have previously sat on other boards — though none of this experience is required to put your name forward.
But most importantly, we are looking for people who are enthusiastic about the Cathedral Village and want to contribute to making it more awesome.
The CVCA Board meets the fourth Tuesday of the month in the Cathedral Neighbourhood Centre. The meetings run two hours, sometimes longer. The Board executive will be elected at the first regular meeting after the AGM.
If you would like to put your name forward, this year we are asking people to self identify in advance of the AGM.
Interested candidates are asked to send a letter outlining the following information:
• Confirming you are a member of the CVCA (membership has been paid)
• What other volunteer experience do you have?
• Why do you want to join the CVCA board?
• Contact information of one person for a character reference.
Please send expressions of interest to info@cathedralvillage.org. Questions for a current board member? Please also send those in to the same email.
The CVCA Board is a enthusiastic group of local folk who love the Cathedral neighbourhood who try to keep meetings light hearted and sociable. This is an excellent opportunity if you are looking for a first experience of participating in a Board of Directors.
CHANGES TO THE CVCA BYLAWS
It’s been a while since the CVCA has updated its bylaws. It’s definitely time to clean up some of the language and clarify some issues.
Below is a list of proposed changes.
The full bylaw document (with the proposed changes included) can be downloaded here as a pdf. (If your browser won’t automatically download a pdf, just right-click or option-click the link & select “download link”).
| Current Bylaw – March 19, 2024 | Suggested changes – AGM March 19, 2026 | |
|---|---|---|
| Throughout doc | The Non-profit Corporations Act, 1995 | The Non-profit Corporations Act, 1995 – updated throughout the doc to italicize the Act |
| Throughout doc | References to “he or she” and “him or her” | Changed to they/their |
| Bylaw No. 1-2004 – Amended March 2012, Amended April 2019, FOR REVIEW NOV 24 2023, Adopted Mar 19, 2024 | Bylaw No. 1-2004 – Amended March 2012; Amended April 2019; Amended March 2024; Adopted March 19, 2026 | |
| 1 h Interpretation | “Spouse” includes a common law spouse. | “Spouse” includes both a married or common law spouse. |
| 8.01 Powers of Directors General and Specific | The Board of Directors, acting collectively, is vested with all powers granted under The Non-profit Corporations Act, 1995 and any other applicable statutes or laws, except where such powers are restricted by statute or common law. Without limiting this general authority, the Board, on behalf of the Association, shall in particular have the power to: | The Board of Directors, acting collectively, is vested with all powers granted under The Non-profit Corporations Act, 1995 and any other applicable statutes or laws, except where such powers are restricted by statute or common law. Without limiting this general authority, the Board, on behalf of the Association, shall in particular have the power to: |
| 9.01 Officers and Duties | Election of Officers The Board shall annually, or as often as may be required, elect a Chair, Vice-Chair and Treasurer from among its members. | Election of Officers The Board shall annually, or as often as may be required, elect a Chair, Vice-Chair, Treasurer and Secretary from among its members. |
| 9.01 b Vice-Chair | The Vice-Chair shall, in the absence of the President, preside over meetings of the Association and of the Board at its Executive Committee and otherwise exercise all the powers and duties of the Chair. | The Vice-Chair shall, in the absence of the Chair, preside over meetings of the Association and of the Board at its Executive Committee and otherwise exercise all the powers and duties of the Chair. |
| 9.01 d Secretary | The Secretary shall oversee the preparation of meeting agendas and record the proceedings of the Board at all meetings of the Association. | The Secretary shall oversee the preparation of meeting agendas and record the proceedings of the Board at all meetings of the Association. They are also responsible for ensuring decisions made in-camera are recorded. |
| 9.01 e Authorizing the Disbursement of Funds | Further to the signing authority granted to the Chair, Vice-Chair and Treasurer noted above, the following threshold guideline is to be followed; no permission needed for a transaction that is less than $75. | Further to the signing authority granted to the Chair, Vice-Chair and Treasurer noted above, the following threshold guideline is to be followed; no permission needed for a transaction that is less than $100 by staff of the Association. |
| f. Office administration and staff of the Association | The Board may appoint administrative staff, such as a Program Administrator and Communications Co-ordinator, to manage the affairs of the Association under the general direction of the Board. The Office Administrator and Communications Co-Ordinator shall: hold office at the pleasure of the Board or until they resign the office; be accountable to the Board for the proper and legal conduct of the business of the Association accord- ing to the policies established by the Board; be responsible for the organization of the work of the Association; As directed by the Board, attend meetings of the Board as a non-voting participant; and perform others duties as requested by the Board. | The Board may appoint administrative staff, such as a Program Administrator and Communications Co-ordinator, to manage the affairs of the Association under the general direction of the Board. The Office Administrator and Communications Co-Ordinator shall: hold office at the pleasure of the Board or until they resign the office; be accountable to the Board for the proper and legal conduct of the business of the Association accord- ing to the policies established by the Board; be responsible for the organization of the work of the Association; As directed by the Board, attend meetings of the Board as a non-voting participant; and perform other duties as requested by the Board. |
| g. Office administration and staff of the Cathedral Village Arts Festival | The Board may appoint administrative staff, such as an Artistic and Festival Director, to manage the affairs of the Cathedral Village Arts Festival (CVAF) under the general direction of the Board. The Artistic and Festival Director CVAF shall: hold office at the pleasure of the Board or until they resign the office; be accountable to the Board for the proper and legal conduct of the business of the Association according to the policies established by the Board; be responsible for the organization of the work of the CVAF; As directed by the Board, attend meetings of the Board as a non-voting participant; Oversee the volunteer activities of the CVAF; and perform other duties as requested by the Board. | |
| 10 a Indemification | Every Director or officer of the Association and his executors, administrators and estate shall be indemnified and saved harmless, out of the funds of the Association, from and against: | Every Director or officer of the Association and his executors, administrators and estate shall be indemnified and saved harmless, out of the funds of the Association and CVAF, from and against: |
| 10 c | all other costs, charges and expenses which he or she sustains or incurs in or about or in relation to the affairs thereof, except such costs, charges or expenses as are occasioned by his own willful neglect or default. The Association shall carry such sufficient indemnification insurance as is currently available and can be reasonably afforded by the Association. | all other costs, charges and expenses which he or she sustains or incurs in or about or in relation to the affairs thereof, except such costs, charges or expenses as are occasioned by his own willful neglect or default. The Association shall carry such sufficient indemnification insurance as is currently available and can be reasonably afforded by the Association and CVAF. |
| 11.03 Executive Committee Authority | During the interval between meetings of the Board, the Executive Committee shall possess and may, subject to the ratification by the Board, exercise all the powers of the Board in the governance and direction of the Association in such manner as the Executive Committee shall deem best for the interest of the Association subject to any specific directives imposed by the Board, this bylaw or any other statutory or common law. | Between meetings of the Board, the Executive Committee is empowered—subject to subsequent ratification by the Board—to exercise all powers of the Board in directing and managing the Association, provided such actions comply with any directives of the Board, this bylaw, or applicable statutory and common law. The Executive Committee may, at its discretion, hold separate meetings when deemed appropriate, and may invite guests, including the staff, to attend executive meetings. |
| 12.01 CATHEDRAL VILLAGE ARTS FESTIVAL COMMITTEE Purpose | The Board shall annually appoint a Chair or Co-Chairs to the Cathedral Village Arts Festival Committee to plan, organize and conduct the annual Cathedral Village Arts Festival. The Board shall appoint at least one Director to the Cathedral Village Arts Festival Committee. The Committee shall report, at such intervals as requested by the Board, on the activities of the committee, including financial information with respect to the Cathedral Village Arts Festival. | The Board shall annually appoint a Chair or Co-Chairs to the Cathedral Village Arts Festival (CVAF) Committee to plan, organize and conduct the annual Cathedral Village Arts Festival. The Board shall appoint at least one Director to the Cathedral Village Arts Festival Committee. The Committee shall report, through the Executive Director CVAF, at such intervals as requested by the Board, on the activities of the committee, including financial information with respect to the CVAF. |
| 16 Coming into force | This bylaw shall come into force on March 19, 2024. | This bylaw shall come into force on March 20, 2026. |